Virtual Assistant Distance Learning Course Plus ECDL
Academic titleOn successful completion of the assignments you will receive a UK Open Learning Diploma. Also if you decide to complete the ECDL exams then you will gain a nationally recognised qualification.
Course description Tutor Support
You can contact your tutor by e-mail or post. This will last for one full year from the day you receive the course, to complete this course it will take in the region of 90 study hours which can be spread over a 12 month period to suit the student.
Course Guide:
We advise students to read through the full course before attempting any assignments. After you have completed one assignments you send that off to your tutor for marking by e-mail and wait for your results.
Assignments
Students can gain a pass, fail or re-submit.
A pass means that you can move onto the next section, a fail asks you to submit another answer as there was not sufficient information included and a re-submit will ask you to include a little bit more information (your tutor will give you a few pointers as how to improve your work.) There is no word count for these assignments however you must prove to the tutor that you have fully understood the question asked.
How this Course works
This is a self-study course includes the Approved ECDL Interactive Learning which covers the entire ECDL syllabus which can be run from your PC. You can start and stop the course and complete it at your own pace. When you have completed the course you can then sit the exam in one of the many assessment centres across the UK.
The Virtual Assistant section is paper based and comes in a study folder.
Course Syllabus – Virtual Assistant Section
Unit 1: What is a Virtual Assistant?
What is a Virtual Assistant?
Who uses a Virtual Assistant and Why?
What tasks can a Virtual Assistant do?
What skills will a Virtual Assistant need?
Issues to Consider When Setting up a Home Office
What organisations are available to Virtual Assistants?
Unit 2: How You to Market yourself as a VA?
Tips on where to Market your Business
How to write a Marketing Plan
Marketing in other Countries
Unit 3: Starting Your Own Business – Decisions
How to succeed with your business
How to start up your new business
Getting the right mindset
Unit 4: Starting a Business from Scratch
Why start a Business from Scratch
Buying an Existing Business
Buying a Franchise
Unit 5: Recruiting Staff
How to Recruit Staff
The Process in Recruiting
Unit 6: Dealing with Staff
Introduction to Dealing with Staff
Paying Staff
Training & Development
The Law
Discrimination
Health & Safety
Trade Unions
Taxation
Unit 7: Fraud & Theft
Protect Your Business: Stop Fraud before It Starts
Theft of money...
Theft of inventory or equipment...
Theft of intellectual property.
Unit 8: The Business Plan
Understand the role of the business plan
Reasons for developing a business plan
Identify sources to get help in developing a business plan
Identify the type of information to include in a business plan
Prepare an outline of a business plan
Unit 9: Customer Care an Introduction
What is Customer Care?
Defining Customer Care
Characteristics of Effective Customer Care
Unit 10: Customer Care and the Benefits
Increase in profits
Customer loyalty and long –term profitability
Fewer complaints
Staff know what is expected of them
More pleasant work environment
Customer integration and specialisation
Unit 11: Considering a Policy & Plan?
Who are our current and potential customers, their characteristics and needs?
Staff interfacing with customers
What tangible or intangible assets does the company currently have?
Competitor Characteristics
Improvements and Additions To Customer Care And Service
Unit 12: Customer Care and You
The Right Attitude
Looking and Sounding Right
Having the Right Information
Keeping Control
Working within a Team
Customer Complaints
Answering the Phone
A Checklist
Unit 13: Customer Care and Service Plans
Contents of The Plan
The Advantages of Planning
Objectives, Strategies And Tactics
Forecast or Assumptions Of Outcomes
A Simple Case on Customer Care Planning
Company Polices
People Make A Plan Work
Current Customer Care and Services
Unit 14: Basics of the Internet
Internet Basics
How the Internet Works
Internet Access
Understanding Email
About the Web
Internet Safety
Learning about Viruses
Unit 15: Creating a Web Site
Introduction
Graphic Design
Web site Content
Navigation
Key Points to Remember
Unit 16: Meetings Skills
Introduction
Why do we have meetings?
Important things to know about meetings
How to plan a meeting
How to run a meeting
Unit 17: Introduction to Conflict Management
What do organisations use conflict management for?
Important things to know about "conflict" and "conflict management":
How to identify signs and stages of conflict
How to build teamwork and co-operation
How to manage and resolve conflict situations
Outline for a Mediation Session
Mediation Guidelines
Unit 18: Introduction to Planning
What do you use planning and evaluation for?
Important things to know about planning and evaluation
How to ensure planning is useful and contributes to effective results
How to plan – 8 basic planning steps
Unit 19: Introduction to Proof Reading
Introduction
What is Proof Reading?
Tips on Proof Reading
Unit 20: Managing Stress
Introduction
What is Stress?
Symptoms of Stress
Causes of Stress
How to Reduce Stress
Unit 21: Managing your Time
Introduction
Managing Time step 1
Managing Time step 2
Schedules
Unit 22: Small Business Bookkeeping
Introduction
Three Steps to Keeping Your Books
Bookkeeping Systems, Software and Method
Accounting Terms Every Business person Should Know
Unit 23: Inland Revenue Requirements
What type of Business are you?
Registering as self-employed
How to pay your Class 2 National Insurance contributions (NICs)
Basic Tax Records you must keep.
Course Syllabus – ECDL
European Computing
Driving Licence V5 Essentials and Extra
ECDL is the international standard in end-user computer skills.
The ECDL Syllabus consists of 7 modules which define the skills and competencies necessary to be a proficient user of a computer and common computer applications.
In order to achieve the ECDL certification, individuals must pass a test for each of the 7 modules. ECDL Module 1 is a theoretical test of computing knowledge at a general level, while modules 2-7 are predominantly practical skills tests.
Individuals who have achieved the ECDL / ICDL certification can successfully demonstrate their competence in the use of a computer and common computer applications.
Module 1: Security for IT Users
This module enables candidates to gain an understanding of the necessity for hardware and data security. On completion of this module each candidate will:
Know what ‘spam’ and how to protect against unwanted messages,
Understand what malicious programs are, such as viruses and spyware
Understand how to protect against malicious programs and intrusions
Understand that passwords and PINs help to protect information from the risk of unauthorised access
Understand what a public network is and the best practices when using an unsecure network
Know what Bluetooth is and understand how to prevent unauthorised access to a Bluetooth device by others
Understand the vulnerability of portable storage devices
Understand the IT security guidelines and privacy policies within your organisation
Understand the need to, and importance of, backing up data, and how to store data securely
Module 2: IT User Fundamentals
This module requires candidates to demonstrate knowledge and competence in using the common functions of a personal computer and its operating system. It teaches how to adjust the main settings, use the built-in help features and deal with an application that is not responding.
Candidates will learn to operate effectively within the desktop environment and work with desktop icons and windows. This module addresses how to manage and organise files and directories/folders, and how to duplicate, move and delete files and directories/folders, and compress and extract files.
On completion of this module each candidate will be able to:
Use the main features of the operating system including adjusting the main computer settings and using built-in help features
Operate the computer desktop effectively and work in a graphical user environment
Understand about the main concepts of file management and be able to efficiently organise files and folders so that they are easy to identify and find
Understand best Health and Safety practices when using a PC
Identify the main purposes of data protection
Module 3: Word Processing
This module enables candidates to demonstrate the ability to use a word processing application to accomplish everyday tasks associated with creating, formatting and finishing small-sized word processing documents such as letters and other everyday documents.
Candidates will be able to duplicate and move text within and between documents. They gain competence in using some of the features associated with word processing applications such as creating standard tables, using pictures and images within a document, and using mail merge tools.
On completion of this module each candidate will be able to:
Work with documents and save them in different file formats
Choose built-in options such as the Help function to enhance productivity
Create and edit small-sized word processing documents that will be ready to share and distribute
Apply different formats to documents to enhance them before distribution and recognise good practice in choosing the appropriate formatting options
Insert tables, images and drawn objects into documents
Prepare documents for mail merge operations
Adjust document page settings and check and correct spelling before finally printing documents
Module 4: Spreadsheets
This module enables candidates to understand the concept of spreadsheets and to demonstrate the ability to use a spreadsheet application.
Candidates will understand and be able to accomplish tasks associated with developing, formatting, modifying and using a spreadsheet of limited scope ready for distribution.
They will also be able to generate and apply standard mathematical and logical formulas using standard formulas and functions, and demonstrate competence in creating and formatting graphs or charts.
On completion of this module each candidate will be able to:
Work with spreadsheets and save them in different file formats
Choose built-in options such as the Help function within the application to enhance productivity
Enter data into cells and use good practice in creating lists; Select, sort and copy, move and delete data
Edit rows and columns in a worksheet; Copy, move, delete, and appropriately rename worksheets
Create mathematical and logical formulas using standard spreadsheet functions; Use good practice in formula creation and recognise error values in formulas
Format numbers and text content in a spreadsheet
Choose, create, and format charts to communicate information meaningfully
Adjust spreadsheet page settings and check and correct spreadsheet content before finally printing spreadsheets
Module 5: Using Databases
This module enables candidates to understand some of the main concepts of databases and demonstrate the ability to use a database application.
This includes creating and modifying tables, queries, forms and reports, and preparing outputs ready for distribution, as well as learning to relate tables and to retrieve and manipulate information from a database by using query and sort tools.
On completion of this module each candidate will be able to:
Understand what a database is and how it is organised and operated
Create a simple database and view the database content in various modes
Create a table, define and modify fields and their properties, and enter and edit data in a table
Sort and filter a table or form and create, modify, and run queries to retrieve specific information from a database
Understand what a form is and create a form to enter, modify, and delete records and data
Create routine reports and prepare outputs ready for distribution
Module 6: Presentation
This module enables candidates to demonstrate competence in using presentation tools on a computer. Candidates will be able to accomplish tasks such as creating, formatting, modifying and preparing presentations using different slide layouts for display and printed distribution.
They will also learn to duplicate and move text, pictures, images and charts within the presentation and between presentations, as well as be able to accomplish common operations with images, charts and drawn objects and to use various slide show effects.
On completion of this module each candidate will be able to:
Work with presentations and save them in different file formats
Choose built-in options such as the Help function within the application to enhance productivity
Understand different presentation views and when to use them, choose different slide layouts and designs
Enter, edit, and format text in presentations. Recognise good practice in applying unique titles to slides
Choose, create, and format charts to communicate information meaningfully
Insert and edit pictures, images, and drawn objects
Apply animation and transition effects to presentations and check and correct presentation content before finally printing and giving presentations
Module 7: Using Email and the Internet This module is divided into two sections. The first section on the Internet requires candidates to understand some of the concepts and terms associated with using the browsing the web, and to appreciate some of the security considerations. In the second section, Using Email, candidates will learn to understand some of the concepts of electronic mail (email), and gain the ability to use email software to send and receive messages, and to attach files to mail messages. On completion of this module each candidate will be able to:
Understand what the Internet is and common terms associated with it, and be aware of some security considerations when using the Internet
Accomplish everyday web browsing tasks including changing browser settings
Search for information and complete and submit web-based forms
Save web pages, download files from the web, and copy web content into a document
Understand what email is, know some advantages and disadvantages of its use, and be aware of other communication options
Be aware of network etiquette and security considerations when using email
Create, spell check and send email; Reply to and forward email, handle file attachments and print an email
Be aware of ways to enhance productivity when working with email software and to organise and manage email
Improving Productivity Using IT
The use of IT tools and systems can improve the productivity and efficiency of activities in a variety of contexts. The Improving Productivity Using IT module teaches candidates to plan, select, and use appropriate IT systems and software for different purposes, and to evaluate the selection and use of IT tools to ensure their solutions are successful. The module also helps candidates to research and develop solutions that make a demonstrable improvement to the use of IT tools and systems.